12. Passport, Visa and Immigration Requirements & Health/ Vaccination Formalities
It is your responsibility to check and fulfil the passport, visa, health and immigration requirements applicable to your itinerary. We can only provide general information about this. You must check requirements for your own specific circumstances with the relevant Embassies and/or Consulates and your own doctor as applicable. Requirements do change, please ensure your information is up to date.
COVID-19 Vaccination requirements (Applicable to all travel undertaken from 1 November 2021):
All travellers over the age of 18 must provide proof of COVID-19 vaccination if travelling to one or more of the following destinations:
- South Africa
If the country you are travelling to is not included above, vaccination is not a requirement for travelling with us.
Passengers requiring vaccination:
We recognise any vaccine that has been authorised for use in the country where the vaccine was administered. This includes vaccines such as AstraZeneca, Pfizer-BioNtech, Sinopharm, Sinovac, Sputnik, Johnson & Johnson, Moderna, and Covaxin.
In all cases, you must be fully inoculated. This means you must receive the full dosage of the COVID-19 vaccine of the primary series and allow a minimum of 14 days before travelling in order for immunity to take effect. Each COVID-19 vaccine has different dosages and timeframes for inoculation, so please check the related medical advice associated with your vaccine. We will not accept travellers on trips who have received only a partial dose (for example, one part of a two-dose vaccination) of a vaccine. We do not require proof of any additional doses or booster shots.
Children under 18 years of age are not required to provide any COVID-related documentation to travel with On The Go Tours.
If you are unwilling or unable to be vaccinated for medical reasons, you may apply for an exemption. Exemptions will be assessed on an individual basis. To apply, you must provide supporting documentation from a medical professional. In addition, those who qualify for a medical exemption are still required to produce proof of a negative test in the form of written documentation (in English) conducted no more than 72 hours before day 1 of their trip, the details of which need to be emailed to [email protected] prior to the commencement of your trip.
Unvaccinated persons are required to book dbl/ twin rooms with another member of their travelling party or a single room if travelling solo. Room match ups and shared group accommodation cannot be confirmed.
Traveller health information will be kept securely and only retained in compliance with the retention schedules of privacy laws and regulations.
Proof of COVID-19 immunisation must be provided to us no less than 4 weeks prior to travel. We accept COVID-19 digital certificates, vaccination record cards, or COVID passes. Alternatively, vaccination history can be uploaded by travellers directly via our traveller login. The information you will need to upload includes: Administering national authority or government, document No, name of Vaccine, date/s of vaccination.
Failure to provide proof of vaccination 4 weeks prior to travel could result in the cancelation of your booking with no recourse for refund or compensation. The pertinent documentation may also be checked at the welcome meeting on Day 1 of the Tour, and at various intervals during your stay
As our highest priority is the health and safety of our travellers, leaders, crew, suppliers, and local communities, customers are required to be fully vaccinated when travelling with us to countries that are still in the early stages of vaccinating and effectively managing Covid. This practice also ensures that we are not adding additional and avoidable strain to any country’s healthcare system.
Most countries now require passports to be valid for at least 6 months after your return date. If your passport is in its final year, you should check with the Embassy of the country you are visiting. Upon entry, some Countries may also ask to see a copy of your full itinerary, flight tickets, and travel insurance. Additionally, proof of sufficient funds for the entire journey can be requested
Special conditions apply for travel to the USA, and all passengers must have individual machine readable passports.
Up to date travel advice can be obtained from the Foreign Commonwealth and Development Office (FCDO), visit https://www.gov.uk/travelaware.
You will be solely responsible for any cost, loss or damage which you incur as a result of a failure to obtain all necessary passports, visas and/or vaccinations. We do not accept any responsibility if you cannot travel or incur any other loss because you have not complied with any passport, visa, immigration requirements or health formalities (including vaccinations). You agree to reimburse us in relation to any fines or other losses which we incur as a result of your failure to comply with any passport, visa, immigration requirements or health formalities.